Constitution

Constitution

CONSTITUION OF JAMIA HANFIA GHOSIA MOSQUE

and PRINCESS STREET RESOURCE CENTRE

 

  1. NAME

 

The organisation herby constituted shall be known as “The Jamia Hanfia Ghosia Mosque and Princess Street Resource Centre” (herein referred to as “the Centre”) and its address shall be 29-31 Princess Street, Burton upon Trent or such other address as the organisation shall from time to time designate as its principal place of activities.

 

  1. AIMS AND OBJECTIVES

 

In particular the centre is established:

 

  1. To promote the benefit of the inhabitants of Burton upon Trent and the neighbourhood thereof without distinction of sex, sexual orientation, race or of political religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance the Muslim religion, advance education, relieve poverty and sickness and to provide facilities in the interests of social welfare for recreation and other leisure time occupation with the object to *

*improving the conditions of life for the said inhabitants. The Association shall be non-party in politics and non-sectarian.

  1. In furtherance of above purpose, but not further or otherwise, the centre may:

 

  1. Receive, hold, invest, pay or transfer money or property of any description.
  2. The Management Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law.
  • Obtain, collect and receive money and funds by way of contributions, donations, affiliation fees, subscriptions, legacies, grants by any lawful methods and accept and receive gifts of property of any description.
  1. Procure information and general advice.
  2. Procure to be written and print, publish, issue and circulate, gratuitously or otherwise reports of periodicals, books, pamphlets, leaflets or other documents.
  3. Arrange and provide or join in arranging and providing for holding exhibitions, meetings, symposiums, lectures and classes.

 

  1. FINANCES

 

  1. All monies raised by or on behalf of the Centre shall be applied to further the objects of the Centre and for no other purpose.
  2. The treasurer shall keep proper accounts of the finances at the centre.
  3. The accounts shall be audited once a year by a qualified auditor who shall be appointed at the Annual General Meeting.
  4. An audited statement of the accounts for the last financial year shall be submitted by the management committee at the Annual General Meeting.
  5. Cheques drawn for sums less than £500 shall be signed by the treasurer and 1 other officer and for sums in excess of £500 by the treasurer and 2 other officers.

 

  1. MEMBERS

 

  1. Any person may be a member of the Centre who pays the annual subscription as shall be determined by the members of the Annual General Meeting.
  2. The management Committee shall have power to accept or refuse an application for membership and shall keep and up to date register of members.
  • No member under the age of 18 shall be entitled to vote at general meetings or be appointed a Holding trustee or a member of the Management Committee.

 

  1. HOLDING TRUSTEES

 

  1. The Holding Trustee of the Centre (hereinafter called “the holding trustees”) shall be appointed by the Management Committee.
  2. All real property owned or to be owned by the Centre and any capital investments and securities shall be vested in the holding trustees.
  • The number of the holding trustees shall not be less that 11 no more than 21 at any time and in the event of the numbers falling below 11 further holding trustees shall be appointed and if possible to make the number up to 21.
  1. The holding trustees shall have the right to hold meetings of their members as and when they wish and appoint their chairman but shall have no power to make any decision on behalf of the Centre other than (vi) below but may refer their collective decision on any matter to the Management Committee or to the members at a general meeting for consideration.
  2. The Management Committee shall have power to discharge any holding trustee if that holding trustee neglects to carry out his responsibilities as a holding trustee or becomes bankrupt or of unsound mind or is conceited of a crime involving moral turpitude or for any reason that the Management Committee consider justifies the termination of that person’s trusteeship.
  3. The holding trustees shall have power to invest the Trust property in such stocks, shares, securities, property or any other securities or investments of whatever nature and wherever situate as they shall in their absolute discretion think fit without being liable for loss.

 

  1. MANAGEMENT COMMITTEE

 

  1. The Management Committee shall consist of 4 officers i.e. President, Chairman, Secretary and Treasurer and 7 other members and whilst holding office shall be trustees of the Centre.
  2. (a) No member of the Management Committee shall acquire any interest in property belonging to the Charity (otherwise than as a trustee for the Charity) or receive remuneration or be interested (otherwise than as a member of the Management Committee) in any contract entered into by the Management Committee.
  • Any member of the Management Committee for the time being who is a solicitor, accountant or other person engaged in a profession may charge and be paid all the usual professional charge for business done by him or her on his or her firm when instructed by the other member of the Management Committee to act in a professional capacity on behalf of the Charity provided that at no time shall a majority of the members of the Management Committee benefit under this provision and that a member of the Management Committee shall withdraw from any meeting at which his or her own instruction or remuneration, or that of his or her firm, is under discussion.
  • All officers and members of the committee shall retire at the Annual General Meeting but shall be eligible for re-election.
  1. The Committee shall have power to co-op any member as they think fit to serve to the following Annual General Meeting and in particular a nominee from any youth organisations connected with the Centre both male and female.
  2. The Committee shall have power to appoint or co-opt a manager of the Centre or assistant for any officer.
  3. The Committee shall have the power to engage the services of any contractor or professional advisor or to engage the services of any employee and to dismiss any such persons so engaged.
  • The Committee shall be responsible for the overall supervision and maintenance of any buildings owner or used by the Centre and the general administration of the Centre.

 

  1. MEETINGS

 

  1. The Management Committee shall call an Annual General Meeting each year within 3 months of the end of the financial year. The business of the meeting shall include:
  2. Approval of the Minutes of the last Annual General Meeting and to consider any matters arising.
  3. Receipt of the reports of the Chairman, Secretary and Treasurer.
  4. Receipt and acceptance of the audited accounts for the preceding year
  5. Election of the 4 officers and members to the committee to serve until the next Annual General Meeting
  6. Appointment of an auditor for the following year

 

  1. Notices of the Annual General Meeting shall be served on all members at least 28 days before the date of such meeting with a copy of the accounts for the previous financial year and informing members how they can nominate officers and committee members.
  • Nominations for officers and committee members shall be submitted to the secretary not less than 7 days before the meeting and each person shall be seconded by another
  1. The Management Committee shall hold at least one meeting each month unless there is a general meeting in that month.
  2. Only members shall be permitted to vote on any resolution at a general meeting.
  3. Not less than 25 members can by written notice to the secretary require the Management Committee to call a special general meeting and shall give notice to the committee of the business to be transacted and the Management Committee shall call such general meeting within 2 months of receiving such notice and shall give members not less that 14 days notice of the holding of such meeting and such notice shall contain the resolution proposed and no other business shall be conducted at such meeting.
  • The Management Committee may as and when it wishes call a general meeting by notice as in vi above
  • If a member of the Management Committee fails to attend 3 consecutive meetings of the committee the committee shall give written notice to that member that he or she will be dismissed from the committee at the following committee meeting unless that member attends or writes to the committee giving reasons which are acceptable to the committee.
  1. Elections of officers and committee members shall be by secret ballot
  2. A quorum at a general meeting shall be 50 including at least 2 officers and a quorum of a Management Committee shall be at least 7 including 2 officers.
  3. A member who is unable to attend a specific meeting can lodge a written vote with the secretary on the resolution or resolutions given in the notice
  • A member entitled to vote at any meeting can appoint another member in writing to act as be proxy to cast a particular vote or a vote at the Proxy’s discretion when the member is unable to attend the meeting for health reasons or is out of the United Kingdom. The is to be appointed by letter and the member giving the proxy must sign the letter in the presence of a witness who must all sign and give his name and address.

 

  1. If the Management Committee decides that it is necessary to advisable to dissolve the Charity it shall call a meeting of all members of the Charity, of which not less that 21 days; notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is confirmed by two-thirds majority of those present and voting the Management Committee shall have power to realise any assets held by or on behalf of the Charity. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the objects of the Charity as the members of the Charity may determine or failing that shall be applied from some other charitable purpose. A copy of the statement of accountants, or account and statement, for the final accounting period of the Charity must be sent to the Commission.

 

  1. GENERAL

 

  1.  
  • Subject to the following provisions of this clause the Constitution may be altered by a resolution passed by not less that two thirds of the members present and voting at a general meeting. The notice of the general meeting must include notice of the resolution, setting out the terms of the alteration proposed.
  • No amendments may be made to clause 1, clause 2, clause 6 (ii) (a), clause 8 or this clause without the prior consent in writing of the Commissioners.
  • No amendments may be made which would have the effect of making the Charity cease to be a charity of law
  • The Management Committee should promptly send to the Commission a copy of any amendments made under this clause.

 

  1. The Financial year shall commence on the day of